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Alpen Haus Policies & Guidelines

Alpen Haus Use Privileges
Only members and accompanied guests are permitted to use the Alpen Haus during ski season.

Alpen Haus Rules

  1. Staff members are authorized and directed to verbally instruct members and guests of non-compliance with a Club rule(s).
  2. No outside food or drink is permitted unless it is for special dietary needs.
  3. For private rentals, food and drinks brought in should be removed at the end of the event.
  4. Smoking is not permitted.
  5. Sitting or standing on tables is not permitted

Policy for Use of the Alpen Haus

  1. Club sponsored events and activities have priority for use of the facilities. After these scheduled functions, rental requests will be honored on a first come/first served basis. Members may make requests through the Recreation Office.
  2. Only Club-sponsored activities may be scheduled on a repetitive basis for any facility.
  3. Fees: A set-up/breakdown fee of $25 will be charged for groups less than 50, and $50 for groups of 50 or more. A non-refundable $75 fee ($150 if alcoholic beverages are served) will be charged for each rental to offset the cost of staffed opening, closing and cleaning. For all functions, a staff member will be responsible for coordinating the opening and closing of the facility. This staff member will be responsible for the room set-up and breakdown. Event start and end times must be established at time of booking. There will be an overtime fee of $20 per 15 minutes for events ending beyond the established time. This fee will be deducted from the security deposit.
  4. Security Deposit: A $250.00 refundable security deposit will be required when reserving the Alpen Haus. If there are no damages after the event (allowing for reasonable wear and tear) this security deposit will be returned no later than one week following the event. Any damages in the facility will be deducted from the security deposit. If damages exceed the security deposit, the member will be responsible and billed for these damages by the Club.
  5. Alcoholic beverages are available for purchase as a part of the catered price through the Club’s food service. State law does not permit underage consumption of alcohol. The member sponsoring the event is responsible for assuring underage drinking is not allowed at their event.
  6. Cancellation Policy: A reservation is confirmed when all deposit and administrative fees have been paid. The Recreation Office will return all deposits if notified fourteen (14) or more days prior to the scheduled event provided that the event has not been guaranteed. Thirteen to seven days’ notification of cancellation will result in return of the security deposit less $25.00. Less than seven days’ notice of cancellation will result in return of the security deposit less $50.00. If the Recreation Office receives another request for the same facility, on the same date and at the same time, the member who first reserved the space will be contacted and further confirmed. This second confirmation will guarantee the event and the security deposit will be forfeited in the event of cancellation.